Minutes of Security Programme SS2 Utara, Sub-Sector D Meeting with Residents 8/09

Minutes of Security Programme SS2 Utara, Sub-Sector D Meeting with Residents 8/09
Date: Sunday, 6 December,2009
Venue: Deli Blossom Cafe, Jalan SS 2/103.
Time: 3.00 p.m.

In attendance: Bobby Chan (Chairman), Tan Beng Teik, Teh Lai Hock, Peggy Hoo, Chin
Khee Tow, Lo Sick Sang, Lim Khoon Eng, Lee Eng Beng, Harvard Lee, Tan Heng Choon,
Lee Teik Leong, Eddy Tan, Muk Chong Khit, Phang Cheong Yuen, Khor Teong Tien and
En Zulkuply b. Khalid and Puan.Rohayu of Perisai Bernas Security Company.

The Meeting commenced at 3pm.
The minutes of the meeting are as follows:

1. The Chairman briefed the residents present on the following:
1) Payment & collection The monthly payment will be RM50. To start off the programme, there will be an initial oneoff payment of RM50 which will be used to purchase equipments, etc., in addition to the first quarterly payment of RM150 (Total RM200). Payment will be by cheque made payable to the security company. As a safe guard and to protect the interests of the residents, the initial payment will be retained by the Pro temp Committee which will only release the monies to
the security company when the security programme commences on 1st February 2010.
Subsequently the company will appoint its personnel to collect the payment every three months (quarterly). Receipts in triplicate will be issued – the original to residents, the second copy to the Committee (for counter-checking) and, the third copy to be kept by the company to enable it to keep track of the actual number of participants in the scheme.

Drop-off points
for the cheques and the letters of participation will be identified and made known to the residents at a later date.
The Chairman noted that should the total fees collected from the residents exceed that of the payment due to the security company, these excess funds will be used for the employment of additional guards and/or the activities of the residents of the sub-sector.

b) Letters to the residents
A second round of communication will be issued to the residents, comprising of a covering letter (in English and Mandarin) from the Committee and a consent form to join the scheme (from the security company). The form also requests for residents’ basic particulars, i.e. address, names of persons in the household, contact and car numbers, etc. which will be keyed into the database of the security company.
A third letter will follow, asking all residents, irregardless of whether they are participants of the scheme or not, for their consent to the closure of the side lanes in the zone concerned.
This letter is crucial as consent from over 85% of the households is required before the Resident Association can write in to the Police and MBPJ to request for the closure of the side-lanes.

2 c) Launch date of the security scheme
The residents were informed that the tentative date for the commencement of the scheme is 1st February, 2010.

d) Annual General Meeting (AGM)
An AGM, the first for Sub-Sector D, will be held on 9th January, 2010. Representatives from the Police and MBPJ (Petaling Jaya City Council), President of the SS2 Residents’ Association, Tuan Haji Magirin, and ADUN, Dr Cheah Wing Yin will attend the AGM. An election for a permanent Committee to run the security scheme will be held during the AGM.

2. En Zulkuply b. Khalid of Perisai Bernas briefed the Meeting on the following:
a) Company profile and personal bio-data The company was established in 1978. It is registered with the Kementerian Dalam Negeri (KDN) and is a member of the Security Services Association of Malaysia. It provides security services to the Robert Kuok group of companies, and also has experience in guarding condominiums and housing estates.
En Zulkuply told the Meeting that previously he had served as an officer in the Police Special Task Force (Unit Tugas Khas, Polis) and that he has close rapport with the Police and local authority. He had even met up with the Police Officer-in-charge of SS2 to ask for cooperation from the police and had secured an undertaking from them to have more frequent car patrols.

b) Security services provided:
Patrolling
He indicated that the type and scale of services to be provided will depend very much on the response of the residents. An acceptance rate of at least 250 houses will be needed to provide a minimum basic service of 6 guards patrolling on a 24-hours basis. He will provide 2 or 3 dogs to accompany the guards on foot patrol. The other guards will go around on motorcycles at half-hourly intervals. These guards will have to log into punch clocks that will be set up at strategic points to ensure that they do the rounds. The guards will also be provided with walkie-talkies to facilitate communication. The whole area will be divided into 2 or 3 zones and each zone will be placed under a specific guard. He stated that only local guards
will be used. In respect of the guards, he urged the residents to inform him should any of the guards fail to perform. Complaints can be forwarded to him through the Committee or vide the website.

Call Centres
A call centre will be set up in each zone to ensure faster response to calls for help. The response time to emergency calls is 3 minutes. Participating residents will be provided with the number to call in case of emergencies, e.g. if they suspect that they are being followed by suspicious characters and need the guard to escort them to their homes. If and when problems arise, residents can also immediately contact the control centre which will in turn contact the guards on the ground to respond. If a participating resident plans to hold a party or gathering
in his / her home, he / she should inform the Control Centre so that assistance can be rendered in the form of traffic control and in looking out for undesirable or unwelcome guests.

3 Stickers
Participating residents will be provided with a house sticker and 2 free car stickers.

3. Question & Answer Session

During the Q & A session, points raised by Mr. Tan Heng Choon of Jalan SS2/99, Mr.
Harvard Lee of Jalan SS2/109, Mr. Eddy Tan of Jalan SS2/111 and Ms Chin of Jalan SS2/88 touched on the number of static guards; methods of patrolling; payment; cooperation from Police and MBPJ; response from guards to emergencies; closures of side lanes; parking of vehicles in the zone by tenants of neighbouring condominiums and the behaviour of such tenants; the securing of `black areas’ along SS2/100 (in front of former YAHAMA MUSIC SCHOOL) and the small lane from SS2/113 to LDP, as well as the side-lanes linking Jalan SS2/88 to Jalan SS2/72.
The Committee gave the residents its assurance that it will study the issue of the closure of the internal side lanes between SS2/111 & SS2/113 and, find ways to prevent vehicles owned by tenants from the neighbouring condominiums, from being parked in the areas around SS2/100 & the sides and back of Jalan SS2/72.

The chairman thanked the residents who turned up and expressed his hope that they will do their part to pass the information to other residents, as well as to try to persuade as many of their neighbours as possible to participate in the scheme. Residents can also contact the Committee through the website / blog.

The meeting ended at 4.45p.m. with a vote of thanks to the operator of Deli Blossom for allowing the Committee and residents to use her premises for the meeting.